Arcadia Schools Privacy Policy

Last Updated: November 13, 2025

Arcadia Schools (“Arcadia,” “Arcadia High School,” “we,” “our,” or “us”) is committed to protecting the privacy of our students, families, staff, and community members. This Privacy Policy explains how we collect, use, share, and protect information when you visit our website (www.arcadia-schools.org), complete our forms, participate in events, or otherwise engage with us.

By using our website or submitting information to Arcadia Schools, you consent to the practices described in this Privacy Policy.

1. Information We Collect

We collect information in two ways: (1) what you provide directly and (2) information collected automatically through website technologies.

A. Information You Provide Directly

You may choose to provide the following types of personal information:

• Name

• Email address

• Phone number

• Mailing address

• Preferred language

• Student name, grade level, birthdate, or interests (via inquiry forms, surveys, or applications)

• Survey responses or feedback

• Event registrations

• Volunteer or employment application information

This information is collected when you:

• Submit an interest form or contact form

• Sign up for newsletters or updates

• Register for events

• Apply for enrollment

• Communicate with us via email or phone

B. Information We Collect Automatically

When you visit our website, we may automatically collect:

• IP address

• Browser type and device information

• Pages viewed and time spent on site

• Cookies or similar tracking technologies

• General geographic location (not precise GPS)

• Referral website or link

This data helps us understand how visitors use our website and improve its performance.

2. How We Use Your Information

Arcadia Schools uses the information we collect to:

• Respond to inquiries and provide requested information

• Contact families regarding events, updates, or enrollment

• Support student recruitment and outreach

• Improve website functionality and user experience

• Send newsletters and communications

• Track community engagement trends

• Comply with legal and regulatory requirements

• Prepare for school operations and planning

We do not sell personal information.

3. How We Share Information

Arcadia Schools may share information only with:

A. Trusted Service Providers

Such as:

• Email newsletter platforms

• Enrollment management tools

• Website hosting and analytics providers

• Survey platforms

These partners may only use information to perform services on our behalf.

B. State or Federal Agencies

We may share information as required by law, including compliance with:

• Texas Education Agency (TEA)

• Federal and state education reporting requirements

• Student privacy laws such as FERPA (once we are operational)

C. Community Partners

(Only when a family opts in.)

For example, if a family signs up for a partner-run event or requests a referral for support services.

We never sell or rent personal information.

4. Student Privacy (FERPA)

Once Arcadia High School is operational and serving students, all student educational records will be protected under the Family Educational Rights and Privacy Act (FERPA).

Under FERPA:

• Student records are confidential

• Parents and eligible students have the right to review records

• Student information will not be shared without consent except as allowed by law

Before Arcadia’s first day of instruction, we still protect any student information submitted through recruitment or interest forms with the same level of care.

5. Cookies and Tracking Technologies

Our website may use cookies or similar technologies to:

• Improve website functionality

• Track usage patterns

• Enhance user experience

You may disable cookies in your browser settings, though some website features may not function properly.

6. Your Choices and Rights

You may:

• Unsubscribe from emails using the link in any message

• Request to update or delete your information by contacting us

• Opt out of certain data collection by disabling cookies

We will honor requests in accordance with applicable laws.

7. Data Security

Arcadia Schools takes reasonable measures to safeguard your information, including:

• Secure data storage

• Limited access to authorized personnel

• Use of secure technologies whenever possible

While no method of transmission is completely secure, we strive to use industry-standard practices to protect data.

8. Third-Party Links

Our website may link to external websites (e.g., partner organizations, enrollment platforms).
Arcadia Schools is not responsible for the privacy practices or content of those sites.

We encourage you to review the privacy policies of any third-party site you visit.

9. Children’s Privacy

We do not knowingly collect personal information from children under 13 without parental consent.
Parents or guardians may request deletion of information submitted about their child.

10. Updates to This Policy

We may update this Privacy Policy periodically.
Changes will be posted on this page with a revised “Last Updated” date.

Continued use of our website after changes indicates acceptance of the updated policy.

11. Contact Information

If you have questions, concerns, or requests related to this Privacy Policy, please contact:

Arcadia Schools
Email: mmarouf@arcadia-schools.org
Website: www.arcadia-schools.org